Friday, 18 July 2014

Interesting Business Event Planning Ideas to Keep Your Attendees Engaged

Events are an integral part of businesses; as they can help create momentum and accomplish great things. Without proper management and planning they can become huge time sinks that don’t accomplish their goals. Planning is one of the key things you can do to make any event successful. Here are some ideas on business event planning, brought to you by Plan Ahead Events, the best corporate event planning company.

Set an interesting theme for your event
Whether you are planning a cocktail party, a workshop or the company picnic, setting a theme gives the tone of the event and gives you a starting point when picking your food, your music, your decor and more. Make sure your theme is distinct and interesting and appropriate for the occasion.

Involve your attendees
The reason many corporate events seem so boring is they lack the element of interaction. The key to a successful event is to keep your attendees engaged and involved. Good business event planning companies like the Plan Ahead Events offer many corporate event ideas that will help you really stand out, whether you want to give your employees a holiday party to remember or you are trying to stand out from the competition at a trade show or other event.

Be creative with seating plans
Keep your attendees mingling and interacting as much as possible so that your event becomes a forum for networking and relationship building. Be creative with your seating plans and table layout, and where possible, limit the time your guests are seated.

Play Games Together
Take a break with a trivia contest about your business or industry. Mix up teams from different departments and offer a group reward to the highest point-earning group. You can also play Augmented Reality games and showcase a product.

When it comes to organizing unique events, the possibilities are endless. So, start gathering unique ideas for your event in advance and for expert tips on organizing successful events, contact an expert event planning company at
Plan Ahead Events’ experienced professionals will work with you from the earliest planning stages all the way through to completion.

Event Planning Checklist by Expert Event Planners

Organizing perfect events is an art which gets perfected with experience. Experienced corporate event planners know how important it is to prepare a checklist in order to ensure smooth functioning of events. If you are going to organize an event soon, giving special consideration to these few things from the start will ensure that your event goes smoothly.

Establish the purpose of your event
Many people think an event is a wonderful idea but when pressed on what the purpose of the event is, or its overall goal, they are unable to clearly articulate its objective. You will need to remember the goal of your event in every stage of planning, in order to run your event successfully.

Organize all the important information
Maintaining a list of contact information for host, suppliers, attendees and participants as well as your event profiles such as the date, time of the event, schedule and agenda is very important. You can either list these things in a notebook or you can make use of various apps that help you organize things easily.

Media Plan
Event marketing companies must have updated contacts for Media Lists, like: daybooks; national; local press etc. Also, they should make the media aware of their event days before the actual event so they can plan to attend.

Manage parking, signage etc.
These may seem like the small things but they can escalate into large issues if not taken care of properly. Traffic flow and parking all contribute to the safety of your attendees and clear signage can help ensure that everyone knows where to go.

Always put safety first
Bear in mind health and safety for volunteers and visitors when you are deciding on a venue and planning the layout of the event. It is useful to conduct a risk assessment, to help make sure you have thought things through systematically.

Keeping yourself organized is one of the most important things to consider. This way, some of the tiny details you thought you'd never forget are actually right there on the list as a reminder. For more such valuable event planning tips and expert guidance, contact Plan Ahead Events Management Company at