Friday, 20 June 2014

Tips & Ideas for Organizing Successful Events in the Summer

Summer is the perfect time to organize corporate events and get creative with event planning. But, summer season corporate events need different kind of planning and arrangements. If you are going to have an event in summers, here are a few tips by Plan Ahead Events Planning Company to ensure your event runs smoothly even in hot summer months.

For indoor events pay special attention to air conditioning.

Most of the venues these days have constant air conditioning, but when large crowds come together in a smaller space, it becomes ineffective, making the guests uncomfortable. Talking to the building manager beforehand about turning up the air conditioning when in crowded situations will keep your guests happy throughout the event.

Make sure there is plenty of water to drink.

During the summer months, people dehydrate more quickly.  Provide plenty of water at your event and make it easily accessible to all guests.

Keep things fresh and light.

With temperature soaring high; the last thing the guests want to be is uncomfortable. Therefore, in order to keep your guests comfortable and happy; keep things fresh, comfortable and light.  From menu to seating to dress code, incorporate elements that play-up the seasons best at your event.

Hire an experienced event planning company.

Work with a reputable, established event planning company that has experience in creating events that match your vision. From venue and sitting arrangements to food and music, they know what it takes to make an event successful in any season. A good event marketing company like Plan Ahead Events will take care of even minute details to make your event stand out from the crowd.

Get creative with ideas.

Get creative with a barbecue or beach party for your best clients and prospects. Or consider springing for something more adventurous like a boat rental or a wine tasting afternoon at a local winery. This can be a way to reward your clients, learn more about their needs and provide them with good networking opportunities.

When organizing an event in summer, the most difficult task is to keep your guests comfortable and happy all the time. With expert corporate meeting planners like the Plan Ahead Events, your events never miss a thing and your events become memorable for all your guests.

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Important Time Management Tips for Event Planners

Event planning is a complex task which involves managing many tasks simultaneously. It requires an event planner to be on his toes 24/7. Missing a critical deadline is not an option in this field; that’s why time management is extremely important for event planners.

Time management can be difficult when you are wading through endless checklists and last minute issues. To help you with this, Plan Ahead Events has compiled few important tips for better event planning time management.

Analyze and Prioritize Tasks.

The first step towards effective time management is to have a good plan in place. A good event plan will help you analyze and prioritize your tasks. This way you will be able to complete the important tasks first while spending less time on activities of lesser importance. Work on small portions every day of work, starting with the most important tasks first.

Keep Track of Your Progress

Cross tasks off the list as they are completed. You'll feel more relieved and relaxed just by getting through the daily tasks. Not only will you be getting things done, finishing tasks will give you a sense of accomplishment and spur motivation.

Divide the Work

Event planning and management is a team work, a collective effort of many people. If the tasks are delegated and assigned to each team member according to those skills; it will expedite the process and improve the quality of work.

Make Use of Technology

In this age of smartphones there are many apps available that can help event marketing companies manage their time efficiently. For example: Asana is a powerful application to help you manage your tasks, track their due dates, and check them off as you complete them.  This is an excellent time management application that works on your iPhone or computer very effectively. Similarly, ToDo-ist is also a good app to manage your time more effectively by not allowing yourself to forget any important tasks.

Whether you are a professional corporate meeting planner, or a corporate professional looking to organize a successful event for your organization; time management is extremely important. Use these simple time management tips by Plan Ahead Events and make time management a much easier endeavor for your next event.

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