Incepted in the year 1992, Plan Ahead Events is a
premiere event marketing company, providing a wide range of services to ensure that
every campaign, event, or meeting is a complete success.
Event
planning is not rocket science, but it does require good planning and constant
attention to detail. If everything goes well, it will make your event a perfect
talk of the town event, on the other hand if something goes awry, it’s a public
display of failure. A great way to mitigate these problems and issues is doing
a last minute walk-through of your event prior to its start. Here are a few
things that you should keep in mind while completing the walk-through of your
event.
·
Create an Event Bible
It
is always good toput together a simple binder with all of your vendor
contracts, extra copies of the floor plan, and a cheat sheet of contact
information for easy reference in order to avoid last minute stress.
·
Do a mental walk before the actual
walkthrough
Before
the actual walkthrough, mentally walk through every minute detail of the event,
from set-up to break down. You’ll be surprised how many last minute tasks you
catch. To make your task simpler you may consider hiring a good corporate
meeting planner.
·
Have onsite support systems in place
Having
expert technicians in the room will allow any problem to be handled effectively
and efficiently. The key is to have a communication process to solve issues
quickly and with minimum session disruption. It is always a good idea to
have back up equipment and supplies onsite, in case of equipment failure.
·
Consider what might go wrong
Make
a list of different scenarios, how things could go wrong and what you would do
to handle them. Doing this can save you from last minute embarrassment.
·
Necessary materials should be in place
Carry
a list with you and make sure that all the necessary things are in place at
least a day before the event.
·
Send Reminders
If
you have already sent reminders to people, send them out again the day before
to confirm their attendance.
·
Other important things to remember
Some
other things that you should keep in mind are:
1. Bring
extra of everything.
2. Have
volunteers on hand.
3. Make
sure your people are prepared to handle politely hot headed people.
4. Create
a detailed list backtracking every task that needs to happen.
5. Most
important. Keep calm and relaxed.
Planning
events can be a daunting task. Even a small mistake can ruin the image of your
company. This is the reason why an increasing number of companies are realising
the importance of hiring professional Event Management
Company for their events.
Plan
Ahead Event management company will not only make your job easier but can also
help your event become perfect talk of the town event.
To know more about our services, log in
to-http://planaheadevents.com/
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